Real estate transaction coordinator services help agents and brokers manage every detail of the sales process, from contract to close, ensuring smooth, accurate, and efficient transactions.
Throughout Virginia, transaction coordinators handle complex administrative work, freeing agents to focus on serving clients, building stronger relationships, and growing their businesses.
It’s not always simple to find truly reliable and skilled transaction coordination services.
This post highlights 7 standout real estate transaction coordinator service companies in Virginia to simplify your search and help you make an informed choice with confidence. 🔍
Top 7 Virginia Transaction Coordinator Services🏅
Virginia offers a range of real estate transaction coordinator options—but only a select few consistently provide exceptional value and service.
Our research highlights the leading names agents trust.
Here are 7 of Virginia’s best transaction coordinator providers committed to helping you close deals efficiently and elevate your business.
1. AgentUp
AgentUp is the leading provider for brokers and agents searching for top-notch transaction coordination services in Virginia and throughout the Middle Atlantic region.
The company combines expert transaction management with advanced marketing tools, providing centralized support that drives business growth and success.
Their comprehensive solutions minimize errors, ensure timely closings, and enable agents to focus more on developing client relationships and expanding their reach.
Expert transaction coordinators handle the complete closing cycle, including:
- Thorough contract review with personalized welcome emails and practical checklists
- Seamless cooperation with lenders, title teams, and every party in the transaction
- Efficient management of title commitments, HOA paperwork, inspections, and all key deadlines
- Reliable scheduling of closings and walk-throughs for smooth, precise execution
- Thoughtful after-closing service, including gifting, utility setup, document handling, and review follow-up
Unlike narrow-scope providers, AgentUp oversees every step of the transaction journey—from contract kickoff through post-closing—delivering a seamless solution for busy real estate professionals.
Call an AgentUp TC at (888) 982-4368 or book a free TC consultation.
With straightforward pricing, industry experience, and a focus on accuracy and quality, AgentUp stands out as the clear leader in the real estate industry.
Pricing:
- Transaction Coordination – starts at $399 per transaction
- Listing Coordination – starts at $249 per listing
AgentUp is currently offering a $50 discount on your first transaction—take advantage while it lasts!
2. Sidekick Transaction Coordination
Sidekick Transaction Coordination serves real estate agents across Virginia, specializing in managing the details and communications essential for smooth, on-time closings.
With experience dating back to 2014, Sidekick TC acts as a dedicated liaison, ensuring every transaction is precisely tracked and every party remains informed and compliant.
The company’s real estate transaction coordination services include the following:
- Keeping details and transaction deadlines organized and on track
- Handling all time-consuming administrative work
- Building detailed, compliance-ready transaction files
- Ensuring all parties are informed, compliant, and supported for timely closings
Clients routinely praise Sidekick TC’s professionalism, responsiveness, and ability to keep files organized—making them a valued partner for agents who want to focus on growing their business and serving clients.
For agents seeking proactive, expert support, Sidekick TC is a reliable choice.
Pricing: Sidekick TC doesn’t list its prices on its website.
3. Coastal Real Estate Services
Coastal Real Estate Services provides expert administrative and transaction coordination support to real estate agents and teams across Virginia and North Carolina.
Located in Hampton Roads, Coastal RE Services is dedicated to streamlining every step from contract to closing, allowing agents to concentrate on client relationships and business growth.
With over 15 years of specialized expertise, their mission is to deliver seamless closings and help real estate professionals flourish.
Included with their real estate transaction coordinator services are the following:
- Comprehensive document tracking from contract to close
- Real estate administrative support tailored to agents and teams
- Regular communication updates with all parties
- Scheduling of title work, inspections, surveys, and other services
- Extensive compliance knowledge for the Virginia and North Carolina markets
Clients benefit from Coastal’s in-depth industry knowledge, hands-on approach, and personalized service, which helps agents sell homes faster and provide an exceptional experience for every buyer and seller.
Trust Coastal Real Estate Services to handle the details, so you can focus on what matters most.
Pricing:
- $350 per single file
- $500 per double file
Market Leading
Real Estate Transaction Coordinators
Hand off your transactions, media, and marketing to a real estate TC.
4. Hemmer Transaction Services
Hemmer Transaction Services is a transaction management company that supports real estate professionals throughout Virginia, Maryland, Washington, D.C., and West Virginia.
Their mission is to help agents and brokers maximize profits and minimize workload by delivering expert transaction coordination and administrative support.
With personalized service and attention to every deadline, Hemmer Transaction Services enables agents to focus on business growth and client relationships, while they handle the paperwork and process details.
The following are featured among their real estate transaction coordinator services:
- Thorough transaction calendars to meet all deadlines
- Centralized communication for the agents, clients, and other vendors
- Scheduling of inspections and other closing events
- Gift curating to strengthen ongoing client relationships
- Listing administrative assistance: data entry, document drafting, photo uploading, and more
The company offers tailored solutions for agents of all business sizes and specialties.
Choose Hemmer Transaction Services for reliable, detail-oriented transaction coordination and dedicated closing support.
Pricing: Hemmer TC’s website doesn’t include their pricing information.
5. My Real Estate Transaction (MRET)
My Real Estate Transaction offers expert transaction coordination services tailored for real estate professionals across Virginia, Maryland, DC, North Carolina, and Pennsylvania, with Florida coming soon.
They specialize in managing the administrative workload from contract to close, freeing agents to focus on client development and business growth.
Their team ensures all deadlines are met and compliance is maintained for seamless transaction execution.
Clients benefit from reduced stress, more time in their day, and faster closings thanks to My Real Estate Transaction’s proactive, detail-oriented approach.
Among their real estate transaction coordinator services are the following:
- Managing all contracts to close deadlines and contingency periods
- Ensuring regulatory and contractual compliance
- Coordinating communications with buyers, sellers, lenders, and title companies
- Overseeing inspection scheduling, appraisal tracking, and document collection
- Facilitating e-signatures and document management
- Preparing complete transaction files for closing and post-closing follow-up
For agents seeking reliable support to save time and grow their business, My Real Estate Transaction delivers customized and comprehensive transaction coordination solutions.
Pricing: For pricing and information on tailored packages, you need to contact the company directly.
6. Agent Transaction Solutions
Agent Transaction Solutions offers trusted and affordable transaction coordination services for brokers and agents across Virginia and several other states.
Their experienced team is committed to guiding real estate professionals through every step of the transaction process from contract to close, ensuring compliance, accuracy, and timely communication.
The company’s real estate transaction coordination services include:
- Contract analysis to verify accuracy and required addenda, working closely with the agent and client
- Organizing critical dates and deadlines with calendar portals and sending key reminders to all parties
- Document tracking and collection, including Virginia Association of REALTORS® and broker forms, inspection reports, repair invoices, and title commitments
- Drafting amendments such as price changes or extensions and routing through escrow
- Managing buyer’s walkthroughs, home warranty options, and final acceptance forms
- Providing weekly client-care updates that outline transaction progress and upcoming deadlines
- Drafting, revising, and managing purchase offers and communicating with all involved parties
Agent Transaction Solutions stands out for its “concierge-style” client communication, broker compliance expertise, and comprehensive coordination services designed to help agents close transactions smoothly and build strong client relationships.
They provide flexible packages to suit various transaction complexities and volumes.
Pricing: $300 per transaction file
7. Scalable Real Estate Solutions
Scalable Real Estate Solutions is a trusted behind-the-scenes partner providing expert transaction coordination services for real estate agents across Virginia, DC, and Maryland.
Their goal is to remove paperwork, deadlines, and transaction chaos from agents’ plates, allowing them to focus on growing their business and serving clients without burnout.
Founded with a vision to help agents balance work and life, Scalable RES offers on-demand, scalable support without payroll, retainers, or long-term contracts, making its services flexible and efficient for agents at any stage of their career.
Here’s how Scalable Real Estate Solutions makes agents’ lives easier:
- Personalized onboarding to align with your workflow and preferences
- Expert handling of every transaction detail from contract ratification through closing
- Clear communication and organizational support to keep nothing slipping through the cracks
- Contract-to-Close Management: Tracking deadlines, documents, disclosures, and communication
- Listing Services: MLS input, seller disclosures, showing coordination, and listing preparation
Clients praise Scalable RE Solutions for their responsiveness, attention to detail, and consistent delivery of a stress-free closing experience—making them a go-to resource for agents seeking reliability and efficiency.
Pricing: $254 per month for 20 hours of TC services
Market Leading
Real Estate Transaction Coordinators
Hand off your transactions, media, and marketing to a real estate TC.
AgentUp: The Best Transaction Coordinator Service 🚀
AgentUp is the top choice for transaction coordinator services among brokers and agents in Virginia and beyond.
They are the preferred provider of real estate transaction coordinator services in these states:
- Virginia
- Maryland
- Washington
- Oregon
- California
- Florida
AgentUp is highly ranked for a few significant reasons, including:
| Extensive Market Knowledge: U.S.-based coordinators trained in nationwide practices and state-specific regulations ensure smooth, compliant closings. |
| Expert Use of Technology: Coordinators leverage their deep experience with modern tools to manage transactions efficiently and accurately. |
| They Truly Care: AgentUp’s coordinators are invested in their clients’ success. They go far beyond simple task management by actively supporting agents, anticipating challenges, and providing reassurance throughout the transaction journey. |
These strengths make AgentUp a trusted partner for agents seeking seamless, efficient, and client-focused transaction management.
Call (888) 982-4368 to speak with an AgentUp TC or schedule a free consultation.
And don’t forget—AgentUp currently offers a $50 promotion on your first transaction.
Additionally, AgentUp provides customized marketing support tailored to your unique business needs.
Premier Real Estate Marketing Support
AgentUp offers cutting-edge digital marketing tools designed to boost sales, increase property visibility, and help your real estate business grow.
AgentUp’s tools empower agents with these highly effective marketing solutions, including:
- Virtual Tours
- Single Property Websites
- Digital Property Flyers
- House Portraits
- AI Real Estate Photo Editing
- Virtual Staging
These tools increase listing impact while saving you time and effort.
Let AgentUp handle your marketing and transaction coordination to showcase your listings at their best and accelerate your success.
Call and speak with an AgentUp TC at (888) 982-4368 or schedule a complimentary TC consultation.
Also, sign up for a free AgentUp account today and explore all that we offer — it’s free and takes less than a minute.
We hope this article showed you the best real estate transaction coordinator services in the state of Virginia. Before you go, check out these other beneficial and informative posts:
- From Offer to Keys: A TC Coordinator’s In Investor Property Flips
- Team Vs Solo Transaction Coordinators: Which Is Better for Growing Brokerages?
- The Cost of Not Hiring a Real Estate Transaction Coordinator
- Why Solo Agents Need a TC Coordinator More Than They Think
- How a Real Estate Transaction Coordinator Can Improve Client Satisfaction and Boost Referrals
