Table of Contents

Are you an agent considering hiring a virtual assistant to help grow your real estate business?

Real estate virtual assistants offer agents many practical benefits that can lead to more sales. 

Savvy agents use virtual assistants to manage transaction details, freeing valuable time to secure more clients. Hiring the best virtual assistant is easier than many agents realize, and the results can be amazing.

In this post, we’ll show how to hire the best virtual assistants for real estate agents to help grow their businesses.

But first, let’s explore why virtual assistants have become so popular.

A real estate virtual assistant (VA) is a remote business admin who performs a wide range of tasks and offers a comprehensive suite of services. 

virtual assistant for real estate agents

Relying on virtual assistants has become a popular business trend in real estate and beyond.

More than two-thirds of businesses have hired a virtual assistant since 2021. Here’s why:

  • A virtual worker’s productivity is 4.4% higher than those working in an office
  • 70% of businesses cite cost savings as the main reason for using outsourced workers
  • Companies can save as much as 78% of their operating costs by hiring virtual assistants compared to in-house workers

Additionally, here’s one more statistic that you’ll likely find eye-opening:

  • 50% of the top 10 real estate teams employ virtual assistants

As you can see, virtual assistants provide a flexible staffing solution that can help businesses scale while reducing overhead costs.

Your VA follows your instructions and takes over the busy work of real estate sales and marketing, freeing up your time to focus on high-impact activities to generate more clients and help grow your business.

You can easily communicate with your VA through email, chat, and video conferencing, delegating many daily or weekly tasks on your already full plate. 

Additionally, a VA can respond to customer inquiries promptly and professionally and help you stay organized and on top of all your commitments.

Now, let’s look closer at how a real estate virtual assistant can help you grow your business. 

Real Estate Agents Can Increase Sales With a Virtual Assistant

virtual assistant for real estate agents

If you’re a high-producing real estate agent, you’re busy. Working on more than two monthly transactions is a full-time job, and any more than that requires an assistant.

Unfortunately, too many real estate sales professionals try to do everything themselves. This is a mistake.

Successful real estate agents know that their time is better spent onboarding new clients than handling the details of closing transactions. 

For this reason, a virtual assistant (VA) can free up your time so you can focus on revenue-generating work and business growth.

Let’s take a closer look at how a VA can help you expand your real estate business.

1. Ongoing Marketing Projects

Marketing is essential to growing your real estate business but can also be time-consuming.

However, using a virtual assistant (VA) to market your business helps keep your marketing efforts steady without taking up all of your time.

Consider just a few of the ongoing marketing tasks a VA can perform:

  • Create and send mailers to farm neighborhoods
  • Oversee emails and notecards to your spheres of influence
  • Write and post blogs and content for social media
  • Create and launch email marketing campaigns
  • Monitor SEO standings while tracking marketing analytics

All of the above marketing tasks promote business growth and free up an agent’s time to secure more qualified leads. And speaking of lead generation, the right VA can help with that, too.

2. Lead Generation

Virtual assistants can be powerful lead-generation partners. 

Many VAs can help you with the following business-building tasks: 

  • Phone follow-up to qualify your buyer and seller leads
  • Prospecting and cold calling
  • CRM updates and note adding
  • Setting appointments and scheduling showings
  • Answering potential clients’ questions

Even if a VA generates just 1-2 new clients for you each month, that’s a huge return on investment.

3. All Around Administrative Support

Real estate virtual assistants are a valuable tool for managing day-to-day administrative tasks, freeing up agents to focus on business expansion. 

Even a part-time VA can handle tasks like:

  • Basic bookkeeping and bill-paying
  • Contract and document management
  • New agent recruiting and onboarding
  • Email response and inbox triage
  • Meeting scheduling and calendar management
  • Receptionist duties

Imagine how much more productive you could be if you didn’t have to worry about these tasks. 

An excellent real estate VA will more than pay for themselves, and you can learn more about pricing in this article, Virtual Assistants for Real Estate: How Much Do They Cost?

If you’re ready to take your real estate business to the next level by hiring a virtual assistant, let’s discuss how to start the process.

Before You Hire a Real Estate Virtual Assistant

virtual assistant for real estate agents

Outsourcing a real estate virtual assistant is an affordable and effective way to grow your business. 

And taking a few easy steps before you hire one can make all the difference:

Step 1: Get Your House in Order

Before hiring a VA, take some time to get your business systems and processes in place. This will help you identify the key obstacles you’re facing and the tasks that would help overcome them.

Step 2: Write a Job Description

Once you understand your needs well, write up a job description that clearly outlines the duties, tasks, and desired outcomes of the role. Be sure to include the specific tasks you identified in step one.

Step 3: Find a Talented VA

There are many places to find talented real estate VAs, but overseas outsourcing is an excellent option for affordability and access to a global pool of skilled professionals.

Suppose you’re worried you might not have enough work to justify a full-time assistant. In that case, many real estate sales professionals contract with a VA in an ongoing, part-time arrangement, adding more hours as needed during busier times.

Not only is outsourcing a virtual assistant affordable, but it’s also easier than you might think. How so? Because AgentUp makes it easy for agents and brokers to hire the best virtual assistants.

Hire the Best Real Estate Virtual Assistant With AgentUp

AgentUp and her sister company, PhotoUp, have specialized in building virtual teams in the Philippines for over a decade. 

We have an extensive network of highly skilled and experienced real estate virtual assistants. Moreover, our VAs understand the US real estate market and receive extensive training on how real estate sales work and how to be effective remotely. 

Real estate agents repeatedly tell us that having their tasks handled by a competent virtual assistant provides peace of mind and allows them to focus on the more critical aspects of their business.

So, talk to us. We’ll match you with the perfect VA for your needs.

Schedule a free consultation to learn more about how our virtual assistants can make a noticeable and positive difference to your business.

We’ll explain how the process works and won’t pressure you. 

Thanks for reading this article. We hope it helped you better understand how agents can hire the best real estate virtual assistant to grow their business. 

Gregory Gronbacher

Real Estate Sales Agent / Professional Blogger

Gregory is a real estate sales agent and a state-certified instructor of real estate licensing and law. Originally from New York City, he's called Grand Rapids, Michigan home since 1995.

Connect with Gregory