Table of Contents
- What Is a Real Estate Transaction Coordinator?
- How Many Hours Can a Transaction Coordinator Save?
- What Agents Could Do With These Time Savings
- More Benefits of Working With a Transaction Coordinator
- Give Your Business a Time Boost With AgentUp!
In the fast-paced world of real estate, time isn’t just money—it’s everything. Between showings, negotiations, and lead generation, agents already juggle more than most professionals.
Yet, many still find themselves buried under administrative tasks that eat up 10, 20, or even 40 hours per transaction. That’s where a real estate transaction coordinator (TC) can be a game-changer.
This article explores exactly how many hours a transaction coordinator can save you, what they do, and why hiring one could be the smartest move for your business.
Let’s begin by taking a look at what a transaction coordinator is and their typical tasks.
🏡What Is a Real Estate Transaction Coordinator?
A real estate transaction coordinator (TC) is the behind-the-scenes professional who manages a property transaction from contract acceptance all the way through closing.
They handle all administrative and logistical tasks so that real estate agents can focus on what drives business: generating leads, making deals, and delighting clients.
In fact, 98% of real estate agents who hire a transaction coordinator close more transactions per month compared to those who don’t.
But what does a TC do? Here are some of its core duties:
- Document Management & Compliance: Drafting, assembling, and reviewing contracts, addenda, disclosures, and other paperwork to meet legal standards
- Deadline & Timeline Tracking: Keeping tabs on contingency dates, financing deadlines, and closing schedules
- Scheduling Inspections & Appraisals: Coordinating with inspectors, lenders, title companies, and all parties
- Communications Hub: Acting as the central point of contact—whether for agents, clients, lenders, or escrow agents
- Problem-Solving: Proactively identifying issues, resolving hiccups immediately to prevent delays
- Post‑Closing Follow‑Up: Delivering documents, gathering reviews, and even organizing closing gifts
- And more!
As you probably understand by now, a transaction coordinator is the behind-the-scenes hero who keeps transactions running smoothly, allowing agents to focus more on building relationships and closing deals.
In many cases, transaction coordinators hold real estate licenses themselves. Despite their professional credentials, they don’t represent the buyer or seller and maintain a neutral position throughout the transaction.
With this in mind, let’s take a closer look at how many hours a TC can save for your business.
🕒 How Many Hours Can a Transaction Coordinator Save?
Partnering with a TC can enhance efficiency and maximize productivity. Studies show that over 50% of the top-selling real estate brokerages use transaction coordinators on every sale.
There’s a reason why these successful brokerages work with TCs, so let’s take a look at how many hours you can save by adding a transaction coordinator to your team.
Here are some industry data underscoring the time-saving power of hiring a TC:
- 10–20 Hours Saved Per Transaction: Agents who delegate administrative duties to a transaction coordinator gain back a significant amount of time – typically 10 to 20 hours per transaction
- 45 Hours Per Deal on Average: The National Association of Realtors (NAR) estimates it takes about 45 hours to complete a deal—most of which is admin work
- Faster Closings: Thanks to online coordination, about 75% of brokerages report faster closings—up to 5 days quicker
- Reduce Risk of Errors That Might be Time-Consuming: On average, real estate transaction coordinators reduce the risk of errors by 80%, saving time and money by reducing the need for rework
- Boosts Productivity by 25%: Agents using TCs report seeing about a 25% improvement in productivity
Check out this cool infographic showcasing more compelling TC statistics:
Whether you’re new to the real estate industry or a seasoned professional looking to streamline your operations, a transaction coordinator can significantly enhance your business’s efficiency and success.
Now, let’s move on to what agents could do with the time they save working with a TC.
Market Leading
Real Estate Transaction Coordinators
Hand off your transactions, media, and marketing to a real estate TC.
What Agents Could Do With These Time Savings
According to recent studies, 70% of agents who hired a transaction coordinator saw significant sales growth within the first year.
Consider how much of your day gets eaten up by administrative tasks—constant phone calls, endless emails, and back-and-forth coordination with lenders, inspectors, title agents, surveyors, and appraisers.
By taking these time-consuming responsibilities off your plate, a transaction coordinator frees you up to focus on what truly drives your business forward. It allows you to connect with new clients, show properties, and close more deals.
In short, having a TC on your team gives you a clear competitive edge by allowing you to dedicate your time to high-impact, income-generating activities, such as:
- Creating monthly market reports and hosting lunches = new listing opportunities
- Reconnecting with past clients and staying top-of-mind = increased referrals
- Generating and nurturing warm leads = more closed deals
Additionally, a case study reported 12 hours saved on a single transaction, which translated into multiple new clients—enough to cover the cost of a TC and then some.
The Bottom Line
By offloading admin-heavy tasks to a transaction coordinator, real estate professionals can:
| Benefit | Impact |
| Save 10–20+ hours per transaction | Reclaim 150–200 hours yearly |
| Cut errors by 80% | Reduce missed deadlines and rework |
| Close more deals | 98% of TC-supported agents see more transactions |
| Boost productivity by 25% | More time focused on clients & leads |
| Enhance client satisfaction | Over 95% happy buyers and sellers |
⚙️ More Benefits of Working With a Transaction Coordinator
If you’re still not convinced, here are 5 powerful reasons why more and more agents and brokers are making the switch to a TC instead of doing everything themselves:
1. Streamlined Efficiency
Delegating paperwork and administrative responsibilities to a transaction coordinator allows real estate professionals to focus their energy where it counts—on building relationships, marketing listings, and negotiating sales.
TCs are detail-oriented experts who:
- Ensure every form is accurately completed
- Gather all required signatures on time
- Distribute signed documents to the appropriate parties
Monitor and enforce contract deadlines
By removing the burden of constant documentation and back-end coordination, a TC enables you to handle more deals simultaneously, ultimately increasing your earnings potential.
2. Elevated Client Experience
According to recent studies, 95% of buyers and sellers reported enjoying working with a TC.
A great transaction coordinator keeps your deals organized and on track, creating a seamless experience for buyers and sellers alike.
They serve as the communication bridge between all parties involved—clients, lenders, inspectors, and attorneys—ensuring timely updates and clarity throughout the process.
This not only reduces confusion and delays but also enhances client satisfaction, helping you earn repeat business and valuable referrals.
3. Reduced Stress and Workload
Managing multiple real estate transactions can quickly become overwhelming, especially when schedules shift or deadlines stack up.
A transaction coordinator takes ownership of the details—rescheduling appointments, updating documents, coordinating with third parties, and tracking timelines—so you don’t have to.
Instead of being buried in admin work, you can focus on high-level strategy and negotiations, confident that nothing is slipping through the cracks.
4. Improved Compliance and Risk Management
Transaction coordinators are well-versed in real estate laws, forms, and compliance protocols. Their expertise helps ensure that every deal meets legal and brokerage standards.
From document accuracy to regulatory timelines, they reduce the chances of errors that could lead to fines or disputes. This helps to protect both your reputation and your business.
5. A Smart, Cost-Effective Business Move
Hiring a TC service like AgentUp gives you access to specialized talent without the overhead of a full-time employee.
They’re already trained in the ins and outs of real estate transactions and ready to hit the ground running—making it one of the most efficient ways to scale your operations and boost productivity.
Now that you know the time savings and benefits of hiring a real estate transaction coordinator, let’s present an affordable and ground-breaking TC solution – AgentUp.
Market Leading
Real Estate Transaction Coordinators
Hand off your transactions, media, and marketing to a real estate TC.
🚀 Give Your Business a Time Boost With AgentUp!
Getting started with a transaction coordinator has never been easier, and the benefits are immediate.
AgentUp’s skilled team of real estate transaction coordinators is here to ensure every detail of your transaction is managed with precision and care.
From contract to close, we help keep your deals on track and stress-free!
We know that real estate professionals juggle countless responsibilities. That’s why our mission is to lighten your load by taking on the time-consuming admin work so that you can stay focused on growing your business and delivering exceptional client service.
Why Choose AgentUp?
Here are some reasons why you should consider hiring an AgentUp TC:
| Flexible, Fast Onboarding: Match with a TC within 24 hours, work part-time or full-time based on your volume. |
| Affordable pricing: Starting from $349 per month, AgentUp proves a budget-friendly alternative to more expensive competitors while maintaining high-quality service. |
| Highly Trained US Talent: US-trained, virtual, vetted professionals with real estate marketing skills—serve agents nationwide. |
| Multiple-Value System: Whether it’s inspections, closings, or marketing initiatives, our TCs cover it all, reducing costs and elevating exposure. |
| Comprehensive Service Scope: AgentUp manages the full transaction process—from contract to post-closing—including MLS input, pro photography, and virtual staging for a seamless experience. |
AgentUp’s scalable operations, proficient team, and tech-driven approach deliver seamless closings and professional listings, making them the perfect partner for agents striving for success.
And there’s more…
A Complete Real Estate Marketing Partner
AgentUp isn’t just about transaction coordination; we’re at the forefront of real estate marketing.
We provide all the essential services you need to promote your listings and enhance your real estate business, including:
- AI real estate photo editing
- Virtual staging
- Virtual tours
- Single property websites
- And custom house portraits
So, are you ready to work smarter, scale faster, and close more? Discover how AgentUp can transform your real estate business.
Sign up for a free AgentUp account and save valuable time you can use to grow your real estate business!
For a limited time, you even get $50 off when hiring a transaction coordinator.
We hope this blog post helped you see how much time you can save by hiring a transaction coordinator. Before you go, you might want to check out these other related articles:
