Table of Contents

As a real estate agent, your time is incredibly valuable. Between managing client relationships, hosting open houses, marketing properties, and closing deals, there’s precious little time left to handle the meticulous details of transaction coordination. 

That’s where transaction coordinator services come in, offering a way to streamline your workflow and ensure every transaction proceeds smoothly. 

But with so many options out there, how do you choose?

This blog post will help you navigate the top 7 most affordable and effective transaction coordinator services available today. 

Let’s begin by looking at what a transaction coordinator is.

What Is a Transaction Coordinator?

Transaction Coordinator Services

A transaction coordinator is a professional responsible for overseeing and managing the administrative tasks involved in real estate transactions. 

The key responsibilities of a TC are:

  • A TC handles and organizes all necessary paperwork, ensuring that contracts, disclosures, and forms are accurate and complete
  • They make sure that all documents comply with state and federal regulations, reducing the risk of legal issues
  • Another key responsibility is to act as a liaison between buyers, sellers, real estate agents, escrow officers, and other parties involved, ensuring clear and timely communication
  • They also coordinate important deadlines and appointments, such as inspections, appraisals, and closings
  • Lastly, a TC can help identify and address potential issues that may arise during the transaction process, helping to prevent delays and complications

This crucial role ensures that all aspects of the transaction process run smoothly, from the initial agreement to the final closing.

Why Use a TC?

Why Use a TC?

Furthermore, transaction coordinators play a vital role in the real estate industry, ensuring that transactions are completed efficiently, accurately, and in compliance with the law. 

Here are some compelling reasons you might want to consider hiring a transaction coordinator:

  • Efficiency: By managing the administrative workload, transaction coordinators allow real estate agents to focus on client relationships and sales
  • Accuracy: Their expertise in document management ensures that all paperwork is handled correctly, which will reduce the likelihood of errors
  • Compliance: TCs help keep transactions in line with legal requirements, protecting all parties involved
  • Stress Reduction: They also take on the complexities of the transaction process, making it less stressful for buyers and sellers

Overall, a transaction coordinator’s work helps to streamline the process, freeing up valuable time for agents and providing peace of mind to all parties involved.

Choosing the Right TC Service

Selecting the right transaction coordinator service can significantly impact your efficiency and effectiveness as a real estate agent. 

While all the services listed below offer unique benefits, your choice will ultimately depend on your specific needs and budget. 

Regardless of your choice, integrating a transaction coordinator service into your workflow can free up valuable time, allowing you to focus on what you do best – selling homes and making clients happy.

Most Affordable Transaction Coordinator Services (Top 7)

With that being said, let’s take a look at the top 7 most affordable and top-rated transaction coordinator services. 

1. AgentUp

AgentUp Transaction Coordination Service

AgentUp leads the way in real estate transaction coordination, offering specialized transaction coordinators tailored specifically for the real estate industry.

Available on-demand, their services are designed to meet your needs whenever you require them.

Their real estate transaction coordination team is widely recognized as one of the top-performing groups in the industry. They possess an in-depth knowledge of the complexities within the US real estate market.

AgentUp offers comprehensive transaction coordination services with a strong focus on real-time tracking and communication, such as:

  • Full contract review
  • Communicate with lender and title/attorney about new contracts
  • Confirm title is ordered and obtained
  • Deadline tracking
  • E-signatures
  • Coordinate inspection scheduling
  • And much more!

Their user-friendly platform allows you to monitor the progress of each transaction step-by-step, providing transparency and peace of mind.

A Complete Real Estate Marketing Partner

Additionally, AgentUp is a full-service real estate marketing company offering affordable tools to help you close more real estate transactions, including:

The company has everything you need to effectively process and market real estate transactions.

Pricing: Starting at $299 per transaction, AgentUp offers affordable and competitive pricing without compromising service quality. They also offer a promotion of $50 off your first order.

What do customers think about AgentUp?

Customers rave about AgentUp’s efficiency and support, often highlighting their ability to handle complex transactions with ease.

2. Virtudesk

Virtudesl Transaction Coordination Services

In second place, we have Virtudesk – a US-based company that specializes in providing virtual assistants and transaction coordinators to real estate professionals. 

Whether you need full-time or part-time support, their services are designed to help busy real estate businesses streamline operations and enhance productivity with services such as:

  • Administration
  • Client coordination
  • Quality control
  • Also, schedule management
  • And contract-to-close

In summary, Virtudesk is known for its customizable packages and affordable pricing. They offer 24/7 availability and multilingual support, making them an excellent choice for agents who operate in diverse markets.

Pricing: Prices start at $11 per hour for a full-time 40 hrs/week TC. Their part-time 20 hrs/week TC service starts at $12.30 per hour. However, all packages require a $450 set-up fee at initial signing with a 3-month lock-in period.

What do customers think about Virtudesk?

Users applaud Virtudesk’s user-friendly platform and quick response times, often noting how easy it is to integrate their services into existing workflows.

3. Transactly

Transactly Transaction Coordination Service

Transactly is another leading provider of transaction coordination services tailored for real estate professionals.

They distinguish themselves by offering a comprehensive suite of solutions designed to streamline and enhance their clients’ workflow.

Their team of US-based transaction coordinators receives extensive training to meet the specific needs of real estate businesses.

For example, the company offers a range of tools, including: 

  • Transaction management systems
  • Communication coordination
  • Document management software
  • And more.

Conclusively, Transactly offers a streamlined platform with transparent pricing and an extensive network of coordinators. 

Pricing: With pricing starting at $359 per transaction, Transactly offers a solid balance between cost and functionality.

What do customers say about Transactly?

Customer reviews emphasize Transactly’s reliability and accuracy, often mentioning how the service has helped them close deals more efficiently.

Marketing Leading

Real Estate Virtual Assistsants

Hand off your transactions, media, and marketing to a real estate VA.

4. Task Bullet

Task Bullet Transaction Coordination Service

Task Bullet ranks fourth on our list of top transaction coordinator companies, providing skilled TCs adept at handling administrative tasks, scheduling, and managing closings.

The company stands out for its automation tools and affordable pricing. They offer task management and CRM integration, making it easier to keep all your tasks organized.

With competitive pricing and a wide array of services, Task Bullet is an ideal choice for small and medium-sized real estate businesses looking to boost their operational efficiency and overall productivity.

Pricing: Starting at $220 per transaction for 20 hours/week, Task Bullet offers the most budget-friendly option on this list.

What do customers say about Task Bullet?

Customers appreciate Task Bullet’s efficiency and cost-effectiveness, often citing the significant time savings provided by their automation tools.

5. MyOutDesk

MyOutDesk Transaction Coordination Service

MyOutDesk offers a range of real estate support services, including transaction coordination. They provide robust training and technology tools to ensure their coordinators are well-equipped to handle any situation.

Hiring real estate transaction coordinators from MyOutDesk can be a smart choice if you are looking to scale your real estate business.

When you sign up with MyOutDesk, you’ll be paired with a dedicated account manager who will assist you in pinpointing the transaction coordination services that align with your specific needs.

In addition, clients benefit from exclusive access to proprietary software tailored for managing and monitoring their virtual transaction coordinator.

Pricing: Prices start at $1988 per month, placing them in the more expensive price range.

What do customers say about MyOutDesk?

Reviews highlight MyOutDesk’s professionalism and adaptability, often mentioning how they can seamlessly fit into different business models.

6. Zirtual


Zirtual offers comprehensive virtual transaction services for real estate agents and brokerages worldwide.

Their transaction coordinators, based in the United States, provide robust support with a variety of closing tasks. These include:

  • Administrative responsibilities
  • Customer service
  • And communication between clients and vendors

Their services also come with dedicated personal assistants and a satisfaction guarantee, ensuring you get personalized attention.

Overall, Zirtual is dedicated to delivering a versatile array of services, allowing clients to customize their support levels to meet their unique needs.

Pricing: Zirtual charges $549 a month for 12 hours of tasks, making them one of the pricier options but justifying the cost with specialized features.

What do customers say about Zirtual?

Reviews frequently mention Zirtual’s professionalism and personalized service, highlighting the value of having a dedicated assistant.

7. Summit VA Solutions

Summit VA Solution

Lastly, Summit VA Solutions is a top pick for real estate professionals in need of skilled transaction coordinators.

Their expertise spans various aspects of transaction management, ensuring seamless operations.

Moreover, the company is known for its tailored services and competitive pricing. They offer comprehensive TC services that include:

  • Property and lead management
  • Project coordination
  • Also, effective communication
  • Scheduling
  • And document management

Summit prides itself on having highly experienced transaction coordinators, bringing a wealth of expertise to client projects.

Pricing: Prices start from $1,500 per month.

What do customers say about Summit VA Solutions?

Customers often mention Summit VA Solutions’ proactive approach and tailored services, making them a reliable choice for busy real estate agents.

Marketing Leading

Real Estate Virtual Assistsants

Hand off your transactions, media, and marketing to a real estate VA.

Get Started With the Best Transaction Coordinator Service

Transaction Coordinator

For over a decade, AgentUp has meticulously built highly skilled transaction coordinators in the US and the Philippines.

We offer well-trained and experienced transaction coordinators who are ready to assist you with your closings and various projects.

Our transaction coordinators possess a deep understanding of the US real estate market and undergo comprehensive training to operate effectively both locally and in remote locations. 

Why Choose AgentUp?

AgentUp Transaction Coordinators
AgentUp Transaction Coordinators

Here are some reasons why AgentUp stands out:

Expertise Matters

AgentUp’s transaction coordination team is recognized as one of the best in the industry, armed with a profound understanding of the intricacies of the US real estate market. Our extremely well-trained TCs ensure clients receive top-notch support.

Affordable Pricing

Enjoy one of the most affordable pricing structures in the industry without compromising on the quality of service. AgentUp is committed to delivering value without breaking the bank.

Scalable Services

Whether you’re a solo agent or part of a large brokerage, AgentUp’s services are scalable to accommodate your needs with equal efficiency. We tailor our support to fit seamlessly into your business operations.

Professional Communication

Fluent in English, our TCs excel in remote teamwork, effortlessly bridging time zones and cultural differences. Expect a smooth, collaborative experience built on easy connections and shared goals.

Finally, we recognize that one size doesn’t fit all, so we take the time to understand your unique needs and workflow. Our commitment is to personally match you with the ideal transaction coordinator.

Schedule a free consultation to explore what AgentUp’s transaction coordinator services can do for your real estate business.

We hope this blog post helped you discover some of the most affordable transaction coordinator services available. Before you go, you may also want to check out the following related resources: 

Stina Pettersson

Professional Blogger

Stina is an entrepreneur, digital marketer, and professional blogger who's passionate about real estate photo editing, being outdoors with her pup, and sweaty gym sessions. She loves the written word and has been writing for publications like Forbes and Thrive Global. Originally from Sweden, she's called South Florida her home since 2013.

Connect with Stina