Table of Contents
- What Is a Real Estate Transaction Coordinator?
- 5 Signs You Need a TC to Scale Your Real Estate Business
- TC Coordinator FAQ
- How to Easily Get Started With a TC Coordinator
Success hinges on managing time wisely, closing deals efficiently, and providing exceptional client service in real estate. Hiring a TC Coordinator can help with these tasks as your business grows, and so do the demands on your time.
In this blog post, we’ll explore what a TC Coordinator is, how they help agents save time and money, and the 5 telltale signs it’s time to bring one on board to scale your real estate business.
Let’s dive in!
What Is a Real Estate Transaction Coordinator?
A real estate transaction coordinator, also called a TC Coordinator or TC, is a professional responsible for managing the administrative tasks associated with real estate transactions from contract to close.
Their primary goal is to ensure a smooth and efficient closing process by overseeing deadlines, compliance paperwork, communication between parties, and other time-consuming details.
Instead of spending hours tracking signatures, chasing down missing documents, or coordinating with lenders and title companies, agents who work with TCs can focus on what they do best—prospecting, showing homes, negotiating deals, and building relationships.
Consider these statistics on how a TC adds value to a real estate business:
- Saves Agents Up to 10-20 Hours: TCs can save agents up to 10-20 hours by handling paperwork, deadlines, and communication, so they can focus on sales
- Reduces Errors: Ensures all documentation is complete and compliant. Recent studies show that a TC typically reduces errors by 80%
- Improves Client Experience: Provides timely updates and keeps everyone informed. 95% of buyers and sellers reported enjoying working with a TC.
- Increases Deal Capacity: Frees up bandwidth to take on more clients and transactions. 98% of real estate agents who hire a transaction coordinator close more transactions per month compared to those who don’t
- Saves Money: Helps prevent costly delays or mistakes that can derail a transaction
Here’s a cool infographic with statistics showcasing how a TC can help agents increase sales and productivity:
By streamlining the transaction process, a TC Coordinator becomes an essential asset that empowers agents to grow their business efficiently and sustainably.
5 Signs You Need a TC to Scale Your Real Estate Business
Now that you know what a TC does, let’s dive into the 5 signs that it’s time to hire one:
1. You’re Losing Track of Deadlines and Important Paperwork
As your transaction volume increases, staying organized becomes more difficult. One missed deadline or forgotten document can delay a closing—or worse, lose a deal entirely.
If you’ve ever found yourself frantically searching for a missing disclosure or panicking over a due date you forgot to calendar, it’s a major red flag.
In real estate, details matter, and the more clients you serve, the more those small details add up.
How a TC can help:
A transaction coordinator monitors every milestone of the transaction—contingency dates, earnest money deadlines, inspections, appraisals, loan commitments, and more.
They use systems like CRM tools, calendars, and checklists to make sure nothing falls through the cracks.
With a TC, you no longer have to worry about what’s due when—they’ve got it covered, and they’ll keep you updated every step of the way.
2. You’re Working Nights and Weekends Just to Keep Up
If your evenings are consumed with sending out disclosures, reviewing contracts, or answering emails from lenders and escrow officers, you’re not alone.
Many agents start by doing everything themselves, but as the business grows, this approach quickly becomes unsustainable.
Burnout is real in real estate. The longer you stretch yourself thin, the more your work-life balance, health, and relationships suffer.
How a TC helps:
A transaction coordinator takes care of the administrative workload so you can reclaim your time.
With their support, you can stop working after dinner, enjoy weekends off, and even take a vacation knowing your deals are still moving forward.
Scaling your business doesn’t have to mean working more hours. With a TC, you can work smarter, not harder.
3. You’re Turning Away Clients or Missing Business Opportunities
Have you ever had to turn down a referral or say no to a new listing because you’re “too busy”?
That’s a sign your business is hitting a growth ceiling—and it’s likely due to being buried in the admin side of deals.
When you spend more time managing closings than prospecting or networking, your business can stagnate or even shrink.
Growth requires consistent lead generation and nurturing, which are hard to prioritize when you’re stuck doing tasks that don’t directly generate income.
How a TC can help:
By offloading the busywork to a TC Coordinator, you’ll have more availability to pursue new opportunities, serve more clients, and build strategic partnerships.
Many agents report a noticeable increase in productivity and revenue after hiring a TC, simply because they have more time to focus on growing the business.
Market Leading
Real Estate Transaction Coordinators
Hand off your transactions, media, and marketing to a real estate TC.
4. You’re Making Mistakes That Could Cost You
Transaction files are full of legal documents, timelines, and compliance requirements.
Missing a form or failing to deliver disclosures in a timely manner can result in legal issues, financial penalties, or a damaged reputation.
If you’ve ever had a deal fall apart due to a miscommunication or forgotten task—or even a complaint filed with your broker or association—you know how stressful and costly those mistakes can be.
How a TC helps:
Tired of double-checking your own work? A professional TC ensures that every “i” is dotted and every “t” is crossed.
They understand state and brokerage requirements and make sure all documentation is accurate, signed, and submitted on time.
This minimizes the risk of errors, protects your license, and keeps your clients—and your broker—happy.
5. You’re Ready to Expand Your Brand
If you’re thinking about hiring a buyer’s agent, launching a team, or expanding into a new market, you’re already in scale mode.
And to scale successfully, you need systems and support in place. Otherwise, you’ll be building a business on a shaky foundation.
Whether you’re growing a solo brand or managing a team, a TC is an essential part of your operations.
How a TC can help:
A transaction coordinator brings structure and consistency to your business. They create repeatable processes that allow you to handle more transactions seamlessly.
For teams, TCs provide standardized support across all agents, improving efficiency and client experience.
They also act as a central hub for communication, ensuring everyone involved in the transaction stays informed and on the same page.
By adding a TC Coordinator to your team, you’re laying the groundwork for sustainable, scalable growth.
And there you have 5 signs it’s time to add a transaction coordinator to your team!
If you still have questions, we hope these frequently asked questions and answers below can help.
TC Coordinator FAQ
Do I need a full-time TC or can I use one on a per-deal basis?
You can absolutely use a TC on a per-transaction basis, especially if you’re just getting started or want to test the waters before committing to a full-time hire.
Can a TC help with listings or just with closings?
Some TCs, like AgentUp’s TCs, offer pre-listing services like coordinating photography, MLS input, and disclosures. Overall, it depends on the service or TC you hire—many are equipped to assist with both sides of the deal.
Is a TC Coordinator worth the cost?
Yes! The average TC fee is $300–$500 per transaction. If their support helps you close even one more deal a month—or avoid costly mistakes—the ROI is clear.
How do I choose the right TC?
Look for experience, responsiveness, and knowledge of your local market and compliance standards. Services like AgentUp vet their coordinators for you, ensuring high-quality support.
Final Thoughts: Stop Doing It All—Start Scaling
If any of the signs above resonated with you, it’s probably time to stop doing everything yourself and start working with a transaction coordinator.
Whether you’re drowning in admin work, missing opportunities, or trying to scale your business, a TC can be the game-changing support you need.
They’re not just paper-pushers—they’re business partners who enable you to deliver better service, close more deals, and achieve more balance in your professional and personal life.
With this in mind, let’s take a look at how to easily get started with a TC Coordinator.
Market Leading
Real Estate Transaction Coordinators
Hand off your transactions, media, and marketing to a real estate TC.
How to Easily Get Started With a TC Coordinator
You don’t have to hire a full-time employee to benefit from a TC. Many services offer flexible, on-demand transaction coordination for a monthly or flat fee, making it affordable for solo agents and teams alike.
One standout option is AgentUp, which connects real estate professionals with experienced transaction coordinators who handle everything from contract to close.
Our TCs manage all your documentation, deadlines, and communication so you can focus on selling and scaling.
Why choose AgentUp?
Here are some compelling reasons why you should consider AgentUp for your TC needs:
- Fast onboarding and easy integration with your existing workflow
- Experienced US-based TC Coordinators familiar with your state’s requirements
- Affordable pricing starting from $349 per month
- Access to listing coordination
- A full real estate marketing partner, also offering services such as AI editing, virtual staging, property websites, and more
- Dedicated US support and real-time updates
You’ll get access to all of this in a user-friendly platform!
So, if you’re ready to stop doing it all and start growing your real estate business with confidence, a TC Coordinator from AgentUp is a smart move.
Ready to reclaim your time, reduce your stress, and grow your business?
Call and talk to an AgentUp TC at (888) 982-4368 or schedule a TC consultation and find out what our transaction coordinator services can do for your real estate business.
Plus, for a limited time, you’ll get $50 off your first order.
We hope this blog post helped you see how a TC Coordinator can help scale your real estate business. Before you go, you may also want to check out the following resources:
