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Transaction coordinators (TCs) are essential behind-the-scenes workers, helping brokers and sales agents close real estate transactions. 

A transaction coordinator handles the closing process of real estate sales. The process is work-intensive and involves many steps, including contract compliance, daily communication updates, and deadline tracking.

Brokers and agents want to hire the best and most affordable transaction coordinators. However, finding skilled and affordable TCs can be a challenge. 

This article will show how to hire the best and most affordable transaction coordinator.

The Value of a Real Estate Transaction Coordinator

The Value of a Real Estate Transaction Coordinator

In today’s fast-paced real estate market, efficiency and organization are key to success. A real estate transaction coordinator can be a significant business investment for sales agents, providing invaluable support and freeing up valuable time.

A skilled TC handles a wide range of administrative closing tasks, including the following:

  • Document Management: Organizing and managing critical documents, such as purchase contracts, disclosures, and other closing paperwork
  • Communication: Coordinating with clients, lenders, title companies, agents, and other parties involved in the transaction
  • Scheduling: Scheduling appointments, inspections, and closing dates
  • Follow-up: Tracking deadlines, ensuring timely responses, and following up on outstanding items

By taking on these tasks, a real estate transaction coordinator allows agents to focus on what they do best: building relationships with clients, generating leads, and closing deals.

This increased focus can lead to higher productivity and increased revenue.

Moreover, a TC can help reduce errors and minimize the risk of costly mistakes. A seasoned TC has a keen eye for detail and can catch potential issues before they escalate.

This can save agents time and money while also protecting their reputation.

Real estate agents can significantly improve efficiency, productivity, and overall business success by investing in a TC.

The Necessary Skills of a Transaction Coordinator 

The Necessary Skills of a Transaction Coordinator 

A real estate transaction coordinator plays a crucial role in ensuring smooth and efficient real estate transactions. A TC must possess diverse technical and interpersonal skills to excel in this role. 

Here are some key skills needed to perform this role well:

  • Strong Organizational Skills: TCs must be highly organized to manage multiple tasks, deadlines, and client expectations
  • Proficiency in Real Estate Software: Familiarity with real estate software, such as CRM systems, property management software, and document management tools, is essential
  • Excellent Communication Skills: Effective communication is key to building strong relationships with clients, agents, and other stakeholders
  • Attention to Detail: TCs must be thorough in their work, ensuring accuracy in all documents and communications
  • Problem-Solving Abilities: Identifying and resolving issues promptly is essential for a successful TC
  • Adaptability: Adapting to changing circumstances and unexpected challenges is crucial
  • Empathy and Patience: TCs must be empathetic and patient, especially when dealing with stressed or frustrated clients

By possessing these skills, a transaction coordinator can significantly contribute to the success of a real estate business. 

An experienced and skilled transaction coordinator can streamline processes, reduce errors, and improve overall efficiency, ultimately increasing client satisfaction and business growth.

Now that you understand the value of a transaction coordinator let’s discuss the benefits of hiring a virtual TC.

Market Leading

Real Estate Transaction Coordinators

Hand off your transactions, media, and marketing to a real estate TC.

Go Virtual – Skip the In-House Transaction Coordinator

Go Virtual - Skip the In-House Transaction Coordinator

Many real estate professionals assume an in-house transaction coordinator is the best choice.

This belief often stems from a lack of familiarity with virtual work arrangements, making it difficult to envision how remote collaboration could be effective. 

For some agents, there are also concerns about managing virtual employees, which can deter some agents from exploring this option.

However, the reality is that virtual real estate transaction coordinators offer numerous advantages over their in-office counterparts. 

Here are some key statistics that demonstrate this:

  • Virtual transaction coordinators are 4.4% more efficient than their in-office counterparts
  • 50% of top-performing real estate teams report significant time savings by utilizing virtual TCs
  • Real estate businesses that leverage virtual TCs have experienced a 70% increase in sales

As a result of these benefits, virtual TCs have become a rapidly growing industry trend:

  • 35% of all real estate transaction coordinators are currently virtual, and this number is projected to double by 2027
  • In 2023, the number of virtual real estate employees, including TCs, reached 12 million

Moreover, by eliminating the need for dedicated office space, equipment, and utilities, virtual TCs significantly reduce overhead costs.  

Further, virtual real estate transaction coordinators can work across different time zones, enabling them to accommodate clients and team members in various locations.

Next, let’s discuss a few steps you can take to make sure the hiring and onboarding process goes smoothly and without complications.

Advice on Hiring a Real Estate Transaction Coordinator

Advice on Hiring a Real Estate Transaction Coordinator

Bringing on a real estate transaction coordinator is a wise step toward efficiency, effectiveness, and business growth. 

But before you hire one, consider the following advice to help make the process easy and successful. Rushing in and hiring a transaction coordinator without first thinking it through can be costly. 

Therefore, take the time to do the following:

  • Review your business systems, workflow, and processes and identify where a TC integrates into these
  • Create a task list outlining all the functions you’d like to have your TC perform
  • Estimate the time it takes for most tasks
  • Determine the most effective technology platform for communicating with your TC

By applying this advice, you’ll be well on your way to harnessing the power of a virtual real estate transaction coordinator to drive your real estate business to new heights.

Now, we have one last piece of advice for you to consider. We’d like to show you where to find the best and most affordable transaction coordinators.

Market Leading

Real Estate Transaction Coordinators

Hand off your transactions, media, and marketing to a real estate TC.

AgentUp – The Best, Most Affordable TCs

AgentUp has the industry’s best-trained real estate transaction coordinators. All of our transaction coordinators receive the following training and education:

  • In-depth technical training, making them experts at remote work
  • A rigorous 40-hour real estate sales and marketing course
  • Ongoing business skills training on the latest developments in the US real estate market

This training means that your virtual real estate transaction coordinator is ready to hit the ground running on day one. 

AgentUp Transaction Coordinators
AgentUp Transaction Coordinators

Not only are AgentUp TCs exceptionally well-trained, but they are also highly affordable. 

AgentUp’s affordable pricing, extensive industry experience, and commitment to excellence make them an ideal partner for your real estate transaction coordinator needs. 

So, take the first step toward business growth, efficiency, and peace of mind.

Our US-based business support team provides free, 15-minute consultation calls to help you find the needed resources at the best possible price. 

Schedule a free consultation call today, and we can discuss the best and most affordable options for your real estate business.

We promise not to engage in any high-pressure sales tactics. 

So, talk to us! You’ll be glad you did.

Get the Best, Most Affordable Marketing, Too!

AgentUp Home Flyers
AgentUp Home Flyers

Partnering with AgentUp will help you find the best, most affordable real estate TCs.

But that’s not all. AgentUp real estate transaction coordinators have a significant advantage over other TCs. Each of our TCs is also a trained marketing specialist. 

When your TC is not working on closing your sales, they will manage your business promotions, social media outreach, and other marketing initiatives.

They will leverage the following marketing solutions to help you sell more listings and find new clients:

Sign up for a free AgentUp account today to explore the above digital marketing tools and learn more about what we offer. 

The account is free, requires no commitment, and takes less than a minute to create. 

Thanks for taking the time to read this post.

We hope you enjoyed this article on how to hire the best and most affordable real estate transaction coordinator. Also, please feel free to explore these other related resources:

Gregory Gronbacher

Real Estate Sales Agent / Professional Blogger

Gregory is a real estate sales agent and a state-certified instructor of real estate licensing and law. Originally from New York City, he's called Grand Rapids, Michigan home since 1995.

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