Table of Contents
- The Benefits of In-House Transaction Coordinators
- The Benefits of Virtual Transaction Coordinators
- In-House vs Virtual Transaction Coordinators – Which Is Better?
- Hire a Virtual Transaction Coordinator With AgentUp
Transaction coordinators are a valuable part of the overall real estate industry. Today’s technology means that transaction coordinators can be virtual and in-office.
Virtual real estate transaction coordinators (TC) work remotely, while an in-office coordinator operates in your office. Which setup is better?
In this article, we’ll answer that question by arguing that virtual transaction coordinators offer more benefits than an in-house TC, usually at a reduced cost.
Let’s get started!
The Benefits of In-House Transaction Coordinators

In the complex landscape of real estate sales, transaction coordination has become increasingly vital. Real estate closings require volumes of paperwork, inspections, negotiations, and many legally required steps.
Juggling tasks and deadlines can become overwhelming; therefore, many brokers and agents hire transaction coordinators.
One model for this arrangement is to have your transaction coordinator be an in-office worker. This model does offer unique advantages that contribute to a more efficient and collaborative work environment.
For example, consider the following:
- Direct Communication: In-person interactions foster stronger relationships and quicker problem-solving
- Immediate Feedback: Real-time discussions and feedback can streamline processes and address issues promptly
- Shared Knowledge Base: In-office TCs can easily share knowledge and best practices, improving overall team efficiency
- Team Building: In-office TCs can participate in team-building activities and company culture initiatives, fostering a sense of belonging
- Real-time Monitoring: Managers can easily monitor progress and offer guidance or support as needed
While in-office TCs can provide unique benefits regarding collaboration, company culture, and oversight, this model has a few drawbacks.
One significant disadvantage is the increased overhead costs associated with hiring and retaining a full-time employee, including salary, benefits, and taxes.
Additionally, in-office TCs may experience periods of decreased workload, leading to potential underutilization and reduced productivity.
Furthermore, relying solely on in-house TCs can limit flexibility and scalability, as it may be difficult to adjust staffing levels to accommodate fluctuations in business volume quickly.
Many brokerages and agents are turning to virtual transaction coordinators for these reasons. Let’s explore why the virtual model is growing in popularity.
The Benefits of Virtual Transaction Coordinators
To remain competitive in the real estate market, brokers and agents must closely monitor expenses. One major cost center is staffing, particularly transaction coordinators.
Real estate professionals can significantly reduce overhead costs by outsourcing this role to a virtual transaction coordinator. Let’s dive deeper into the benefits of this approach.
1. Virtual Workers – The Statistics

Let’s begin by considering some numbers highlighting the advantages of working with a virtual real estate transaction coordinator.
Take a look at the following numbers:
- Studies show that virtual workers are 4.4% more productive than in-house workers
- 50% of the top-producing brokerages use virtual transaction coordinators and note the time and cost savings
- 70% of real estate agents who partner with virtual TCs experience increased sales volume as a result
- Virtual TCs are 55% less likely to switch jobs than in-house TCs, saving time and money on training costs
Hiring virtual transaction coordinators has become a growing industry trend. Consider the following statistics:
- Today, 35% of real estate transaction coordinators are virtual workers, and that number is expected to double before the end of the decade
- There are currently more than 12 million virtual real estate employees, many of them transaction coordinators
Virtual transaction coordinators offer greater flexibility and scalability. Outsourcing these tasks allows you to adjust your team’s capacity to meet fluctuating workloads quickly. Additionally, remote workers can often work flexible hours, accommodating your needs.
Overall, virtual transaction coordinators offer a practical and efficient solution for real estate professionals. Let’s continue our discussion on this topic.
2. A Virtual Transaction Coordinator Reduces Office Costs

Hiring a virtual worker can substantially reduce overhead costs. Many virtual workers are based outside the United States, where salaries and hourly wages are often significantly lower than domestic rates.
Economic context plays a crucial role in wage expectations; a $15 hourly wage, for instance, might be considered insufficient for a U.S.-based virtual real estate transaction coordinator but could represent a comfortable middle-class income in other countries.
Beyond lower labor costs, you can also benefit from reduced overhead expenses, including:
- Eliminating physical workspace costs: No need for desks, office equipment, or related expenses
- Reduced IT expenses: No costs associated with providing tech support, computers, or phones
- Lower operational costs: Savings on utilities, paper, and other office supplies
- Smaller office space requirements: Potential for reduced rent costs
Additionally, you won’t incur the costs of employee benefits such as health insurance, paid time off, or retirement contributions. These savings can accumulate rapidly, significantly impacting your bottom line.
While cost-effectiveness is a significant advantage, working with a virtual real estate transaction coordinator offers even more benefits. Let’s explore these further.
Market Leading
Real Estate Transaction Coordinators
Hand off your transactions, media, and marketing to a real estate TC.
3. Virtual TCs Are Less Expensive to Manage

Managing a virtual real estate transaction coordinator is surprisingly straightforward and saves you time and money significantly.
You’ll be surprised how easy it is to manage a virtual transaction coordinator. In most cases, you will rely on email, chat, text, and video conferencing to direct your TC’s activities.
Additionally, most virtual transaction coordinators are more self-reliant and self-directed than in-office TCs.
There are additional reasons why virtual transaction coordinators are easier and less expensive to manage. Let’s explore some of the reasons why:
- Efficient Onboarding: The remote onboarding process is often streamlined, requiring fewer resources than traditional in-person training
- Reduced Training Costs: This streamlined approach can significantly lower training expenses
- Fast Integration: Virtual TCs can quickly adapt their schedules to align with the fluctuating demands of your real estate business
- Scalability: Virtual TCs can easily scale their workload to accommodate peak periods, meaning you won’t have to find them things to do
- Focused Work Environment: Remote work environments often minimize distractions, allowing virtual TCs to concentrate on tasks
By leveraging the capabilities of virtual real estate transaction coordinators, you’ll save time on management tasks while also reducing costs.
Next, let’s examine an often-overlooked benefit of virtual workers.
4. A Virtual Transaction Coordinator Quickly Pays for Themselves

A virtual real estate transaction coordinator (TC) can significantly benefit your business. One of the most significant is that you can focus on what truly matters: building client relationships and closing deals by outsourcing time-consuming administrative tasks.
Let’s explore this point in more detail:
- Increased Productivity: A virtual TC can handle various tasks, including scheduling appointments, managing paperwork, and coordinating with lenders and title companies. This frees up your time to focus on revenue-generating activities
- Enhanced Client Experience: By delegating administrative tasks, you can provide more personal service to your clients. You’ll have more time to respond to inquiries, address concerns, and build stronger relationships
Many real estate agents find that the ROI of a virtual TC is substantial. For example, by freeing up your time, a virtual TC can help you:
- Close More Deals: With more time to focus on client needs and market trends, you can close more deals and generate more revenue
- Expand Your Business: A virtual TC can help you work with more clients without sacrificing quality
- Improve Your Work-Life Balance: By delegating time-consuming tasks, you can achieve a better work-life balance
So, if you want to streamline your operations, increase productivity, and improve your bottom line, consider partnering with a virtual real estate transaction coordinator.
In-House vs Virtual Transaction Coordinators – Which Is Better?

While a broker’s or agent’s particular business may vary, a virtual TC offers many benefits that in-house TCs don’t.
Virtual transaction coordinators eliminate the need for physical office space, reducing overhead costs like rent, utilities, and office supplies. Additionally, virtual TCs can work remotely, often in more cost-effective locations, further reducing labor costs.
Virtual TCs are highly adaptable and can easily scale their workload to meet fluctuating business demands. They can be hired on a per-project or contract basis, providing flexibility and avoiding the long-term commitment of a full-time employee.
Moreover, virtual TCs often have access to advanced technology and cloud-based tools, enabling them to work efficiently and collaborate seamlessly with team members and clients.
Now, you know the advantages of working with a virtual transaction coordinator. Therefore, you might be wondering where to find one.
AgentUp can help you find the perfect candidate to meet your specific needs.
Market Leading
Real Estate Transaction Coordinators
Hand off your transactions, media, and marketing to a real estate TC.
Hire a Virtual Transaction Coordinator With AgentUp

AgentUp is your partner in finding the perfect virtual real estate transaction coordinator. We simplify the hiring process, connecting you with highly skilled professionals who can transform your business.
Our carefully selected transaction coordinators are among the industry’s best-trained. They are dedicated to streamlining transactions, minimizing errors, and ensuring a smooth closing process.
Our virtual TCs offer comprehensive closing services for every transaction. They cover every step of the process, including the following:
- Thorough review of contracts and disclosure
- Welcome emails to all parties
- Secure title work
- Coordinate the home inspection and share the report
- Remind parties of upcoming steps and deadlines
- Schedule any last property walk-throughs
- Set the closing date with the title company
- Select an appropriate closing gift
- Communicate utility contact information post-closing
- Solicite a client Google review and referral follow-up
At AgentUp, we’re committed to helping you find the perfect virtual real estate transaction coordinator (TC) to meet your unique needs. Our business support experts will work closely with you to understand your business goals and recommend the most suitable service options.
To get started, we offer complimentary consultation calls. During these sessions, we’ll take the time to listen to your specific needs and discuss how a virtual TC can benefit your business. We’ll also provide insights into the various service options, helping you make informed decisions.
Take the first step towards a more efficient and profitable real estate business.
Schedule a call today to discover how we can help you close more deals and grow your real estate business.
AgentUp Transaction Coordinators Do More Than Closings

AgentUp’s transaction coordinators are highly skilled closing specialists. But they’re also trained and experienced real estate marketing professionals who can help elevate your brand and attract new clients.
In addition to their core transaction management duties, our virtual TCs can:
Create Engaging Marketing Materials: Develop eye-catching property listings, social media posts, and email campaigns
Manage Social Media: Maintain an active presence on platforms like Instagram, Facebook, and LinkedIn to connect with your target audience
Implement Effective Digital Marketing Strategies: Utilize SEO, PPC advertising, and other digital marketing techniques to generate leads and increase brand visibility
Track and Analyze Marketing Performance: Monitor key metrics to measure the success of your marketing campaigns and make data-driven decisions
Additionally, our TCs have the latest, innovative digital marketing tools at their fingertips:
- Virtual tours
- Property websites
- Home flyers
- House portraits
- Real estate photo editing
- And virtual staging
Take a moment and explore all of our marketing options – Sign up for a free AgentUp account today.
Thank you for reading this article on virtual vs in-house transaction coordinator – which is best? If you found this article beneficial, then please take a moment and explore these related resources:
- Who Pays the Transaction Coordinator Fee – Agent or Seller?
- Best Transaction Coordination Services in 2025
- Can a Transaction Coordinator Post a Real Estate Listing?
- 4 Benefits of Real Estate Transaction Coordinators for Agents
- What’s the Difference Between a Dedicated Transaction Coordinator and a Regular TC?