Real estate transaction coordinator services help agents and brokers by overseeing the closing process, ensuring every detail is managed efficiently and accurately.
In Portland, Oregon, experienced real estate transaction coordinators handle administrative and compliance tasks for each sale, allowing agents to concentrate on client relationships and business growth.
Because the quality and expertise of coordinators can vary, selecting a reliable transaction coordinator can be a challenge.
This article highlights 7 of the best real estate transaction coordinator services in Portland, offering guidance to help with your selection and decision-making process.
7 Best Transaction Coordinator Services in Portland🔝
Portland offers a wide range of real estate transaction coordinator services, but only a few consistently stand out for their reliability, accuracy, and outstanding client support.
After thoroughly evaluating the leading providers, we’ve identified those that consistently deliver excellence and set the standard for the industry.
Below is a list of the top 7 real estate transaction coordination services serving the Portland area.
1. AgentUp
AgentUp is the leading transaction coordination provider supporting real estate professionals throughout Portland and the surrounding region.
By integrating expert transaction management with modern marketing solutions, AgentUp streamlines administrative tasks and supports agents in building and growing their businesses over the long term.
Their comprehensive services reduce errors, ensure timely closings, and free up agents to focus on client relationships and expanding their networks.
AgentUp’s experienced real estate transaction coordinators oversee every stage of the closing process, including:
- Thorough contract reviews, personalized client introductions, and structured checklists
- Efficient communication with lenders, title companies, and all involved parties
- Organized management of title commitments, inspections, and critical milestones
- Accurate scheduling of property walk-throughs and closings for a seamless experience
- Post-closing support, such as coordinating client gifts, utility transfers, compliance verification, and gathering client feedback
AgentUp distinguishes itself by managing the entire transaction lifecycle, from contract signing to post-closing follow-up, delivering a smooth, start-to-finish service that keeps deals on track.
With competitive pricing, highly trained U.S.-based coordinators, and a commitment to precision, AgentUp remains one of the most trusted and effective transaction coordination partners in today’s real estate industry.
Call and speak with an AgentUp TC at (888) 982-4368 or schedule a complimentary TC consultation.
Pricing:
- Transaction Coordination – from $399 per file
- Listing Coordination – from $249 per listing
For a limited time, AgentUp is offering a $50 promotion on your first transaction.
2. Well Coordinated, LLC
Well Coordinated LLC, based in Oregon, offers professional transaction coordination services designed to optimize the real estate process for agents and brokers.
The team of experienced TCs emphasizes the highest ethical standards, confidentiality, and open communication, ensuring each transaction is handled with care and precision.
Included among the company’s real estate transaction coordination services are the following:
- Communicate with all parties to meet deadlines and ensure smooth transactions
- Send introduction emails with deadlines to agents, clients, lenders, and title companies
- Ensure documents are fully executed with correct dates, initials, and signatures
- Monitor compliance and request document corrections as needed
- Track timelines and keep all parties informed throughout the transaction
- Draft addenda and share with relevant parties
- Conduct final audits 7 days before and on the closing day to ensure completeness
- Upload disclosures, documents, and reports into the agent’s online transaction system
The company prides itself on building strong relationships with all parties involved, treating every deal as if it were its own, and providing agents with the freedom to focus on client relationships and business growth.
Pricing: Pricing for Well Coordinated LLC services is available upon consultation.
3. NW File Management
NW File Management is a trusted transaction coordinating service based in the Portland area.
The experienced team specializes in managing every detail from open to close, ensuring agents can focus on building their business while paperwork and deadlines are expertly handled.
With a commitment to prompt and accurate responses and a deep understanding of Oregon real estate regulations, NW File Management provides reliable support for agents navigating complex transactions.
Their real estate transaction coordination services include:
- Manage all aspects of real estate transactions from listing to closing
- Ensure compliance with current forms and regulatory requirements
- Handle checklists and timelines to keep transactions on schedule
- Support agents with multiple transaction platforms, including Skyslope and RSA
- Provide quick response times and attentive service for deadline-driven work
Their knowledgeable team is equipped to handle the unique demands of Oregon real estate, ensuring every transaction is managed efficiently and accurately.
Pricing: Service pricing is available upon request.
Market Leading
Real Estate Transaction Coordinators
Hand off your transactions, media, and marketing to a real estate TC.
4. Aligned TC
AlignedTC is a licensed real estate transaction coordination service based in Oregon, serving primarily the Portland real estate market.
With over ten years of experience, AlignedTC is recognized for its personalized, hands-on approach, offering deep expertise in residential, multifamily, and commercial transactions.
The firm focuses on precise document review, proactive communication, and exceptional client care.
A list of their real estate transaction coordination services includes the following:
- Open escrow promptly and confirm timelines with all parties
- Create transaction summaries and draft broker demands
- Research property details using tools like Portland Maps for permits, oil tanks, and zoning
- Coordinate earnest money and schedule inspections
- Review disclosures and title reports for red flags, ensuring corrections
- Send weekly transaction updates to buyers every Friday
- Assist in drafting addenda and coordinating repairs or home warranties
- Manage closings, including buyer signing appointments and key exchanges
AlignedTC provides a transparent and detail-oriented service that prioritizes both agent success and client satisfaction.
Pricing:
- Buyer Transaction: $500
- Listing Transaction: $650
5. Essential TC Services
Essential TC Services is a real estate transaction coordinator service serving Portland and the Oregon State region, recognized for delivering a highly personalized and efficient experience to real estate professionals.
Rather than focusing on high volume, Essential TC works with a select group of brokers, ensuring each client receives direct, one-on-one support from a licensed expert.
Their approach combines the efficiency of a corporate service with the attentive care and flexibility of a small business, enabling agents to maximize productivity.
From handling paperwork and tracking timelines to facilitating communication among all parties, their team ensures each transaction moves smoothly from start to finish.
Their real estate transaction coordination services include:
- Comprehensive oversight from initial agreement through closing
- Listing preparation and management from setup to active status
- Administration of paperwork and strict monitoring of deadlines
- Compliance management in line with broker and office requirements
- Consistent, transparent communication with all involved parties
- Personalized, client-focused coordination for every transaction
Essential TC Services offers trusted, high-touch support designed to give agents peace of mind and confidence in every closing.
Pricing:
- $400 per single transaction file
- $600 for a double-sided file
6. Savvy TC Solutions
Savvy TC Solutions delivers experienced, high-quality transaction coordination designed to relieve real estate professionals from the burden of paperwork and compliance responsibilities.
Serving clients throughout the Pacific Northwest, Savvy TC Solutions offers flexible service options—from full-service listing management to streamlined compliance-only packages.
With licensed expertise in residential, commercial, vacant land, and new construction transactions, Savvy TC Solutions ensures every file is managed with precision, efficiency, and a personal touch.
Their real estate transaction coordinator services include:
- Agent communication via email and online portal, plus a client-specific document portal
- Offer and contingency tracking with live updates
- Preparation and management of disclosures, amendments, and addenda
- Inspection scheduling, appraisal coordination, and HOA documentation management
- Closing audits and complete file delivery at closing
- Compliance review and brokerage-specific file organization
- Private Trello board access for real-time transaction checklist tracking
Savvy TC Solutions stands out as a trusted partner, offering dependable, detail-oriented support that enables agents to focus on clients and drive business growth.
Pricing:
- $450 per transaction file
- $150 for compliance services
7. Kelly Right
Kelly Right delivers comprehensive transaction coordination services to real estate agents in Portland and across Oregon.
The Kelly Right team is recognized for its careful attention to detail, precision, and expertise in managing transaction documents, ensuring compliance, tracking deadlines, and facilitating communication among clients, lenders, and title companies.
Their real estate transaction coordinator services include the following:
- Organizing and reviewing transaction paperwork for accuracy and regulatory compliance
- Preparing and securing signatures on contracts
- Managing title and escrow processes
- Tracking important contract milestones and providing timely updates
- Handling property disclosure requirements
- Scheduling and coordinating closing appointments
All services are delivered through a secure, web-based platform, giving agents and clients easy access to transaction information.
Affordable and reliable, Kelly Right offers a practical transaction coordination solution for busy real estate professionals seeking streamlined, hassle-free closings.
Pricing:
- $300 per transaction file
- $450 per double-sided file
When searching for dependable transaction coordinator services, why settle for less when you can partner with the best?
Select the premier real estate transaction coordination leader for exceptional service and outstanding results.
Market Leading
Real Estate Transaction Coordinators
Hand off your transactions, media, and marketing to a real estate TC.
AgentUp: Top Transaction Coordinator Services ⭐
AgentUp is widely recognized as the leading transaction coordinator service for brokers and agents in the Portland area and throughout Oregon.
In fact, they are the preferred partner for professionals needing comprehensive transaction coordination across multiple states, including:
- Oregon
- Washington
- Florida
- Virginia
- Maryland
Here’s why AgentUp stands out for agents in Portland and beyond:
| Comprehensive Support: | Manages every stage of the transaction, from contract analysis to post-closing tasks, including MLS updates, professional photography, and virtual tours, for a seamless, all-in-one experience. |
| Expert Team: | Coordinators complete a rigorous 40-hour U.S. real estate training program, ensuring deep market knowledge and reliable assistance. |
| Cost-Effective Pricing: | Delivers premium service at competitive rates, making high-quality support accessible without straining your budget. |
| Cutting-Edge Technology: | Uses a secure, custom platform for accurate, error-free closings and simplified document management. |
With adaptable operations and a skilled team, AgentUp ensures polished listings and smooth closings, empowering agents to succeed and grow their businesses.
Call and speak with an AgentUp TC at (888) 982-4368 or schedule a complimentary TC consultation.
And don’t forget! AgentUp is offering a $50 promotion on your first transaction.
AgentUp Real Estate Marketing Solutions
Additionally, AgentUp offers advanced digital marketing tools that enable real estate agents to increase sales, enhance property visibility, and drive business growth.
Discover their dynamic marketing solutions and see how they can enhance your listings’ visibility and drive higher sales prices:
- Virtual tours
- Property websites
- Home flyers
- House portraits
- AI real estate photo editing
- And virtual staging
Take the first step toward accelerating your business growth today.
Partner with AgentUp’s all-in-one platform that enables agents and brokers to reap the benefits of expert real estate transaction coordination and outstanding marketing, enhancing efficiency and expanding their business.
We hope this article showed you Portland’s best real estate transaction coordinator services. Before you go, check out these other beneficial and informative posts:
- Security & Data Privacy In Transaction Coordination: Safeguarding Client Info
- Eco-Friendly Transaction Coordination: How to Go Paperless and Green
- The Legal Side of Real Estate Transaction Coordination: What TCs Can and Can’t Do
- Integrating a TC Coordinator With CRM Systems (Best Practices)
- How a Real Estate Transaction Coordinator Can Improve Client Satisfaction and Boost Referrals
