Real estate assistants provide much-needed business support to brokers and sales agents.
Are you a real estate agent drowning in paperwork, phone calls, and administrative tasks? Feeling overwhelmed and unable to focus on what truly matters – building client relationships and closing deals?
By delegating time-consuming tasks to a skilled real estate assistant, you can concentrate on core business activities and expand your client base.
Let’s explore the diverse range of tasks a real estate assistant can handle and how these contributions can propel your business forward.
35 Tasks a Real Estate Assistant Can Do for You
A virtual real estate assistant is a valuable asset to any agent or broker. They can handle a wide range of tasks, freeing up the agent to focus on building relationships and closing deals.
Here’s a breakdown of some of those tasks categorized by function:
Administrative Tasks
A real estate assistant can take on the daily responsibilities involved in running a sales business.
Here are just a few of the administrative tasks a real estate assistant can perform:
1. Calendar management: Schedule appointments, meetings, and even closings.
2. Email oversight: Respond to routine inquiries, forward important emails, and manage email lists.
3. Document tracking: Organize and file important documents, contracts, and paperwork.
4. Sales monitoring: Assist in managing paperwork, deadlines, and communication between parties involved in all your transactions.
5. Data entry: Input property information, client data, and transaction details into the CRM.
6. Expense reports: Track and submit expense reports for reimbursement.
Communications Tasks
Real estate sales professionals spend considerable time each day talking to their clients, other agents, lenders, and so on. Talking to others, providing updates, and sharing information is a huge part of sales.
A real estate assistant can provide essential communication support by taking on the following:
7. Phone calls: Answer and screen calls, take messages, and return calls.
8. Client communication: Maintain contact with clients, providing updates and addressing questions and concerns.
9. Social media responses: Post content, engage with followers and monitor your social media platforms.
10. Newsletter creation: Help develop and distribute newsletters to clients and prospects.
11. Ongoing client relationship management: Maintain client records, send birthday cards, holiday greetings, etc.
Marketing Tasks
Marketing is the lifeblood of any real estate brokerage or sales office. A real estate assistant can help you ramp up your marketing efforts and reach a wider audience.
Here are just a few of the marketing tasks they can be assigned:
12. Email campaigns: Assist in creating and sending email marketing campaigns.
13. Property marketing: Create and distribute marketing materials (flyers, brochures, etc.).
14. Listing coordination: Prepare property listings for the MLS, online platforms, and print media.
15. Secure the photography: Schedule and coordinate property photography.
16. Virtual tour creation: Arrange for virtual tours of all of your properties.
17. Social media advertising: Assist in creating content for your social media ad campaigns.
18. Market research: Collect data on local market trends and engage in competitor analysis.
19. Open house promotion: Schedule, advertise, and promote your open houses.
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Transaction Coordination Tasks
Keeping the sales pipeline moving is key to success in real estate sales. And once again, a real estate assistant can help you maximize your efforts.
Your assistant can focus some of their time on the following transaction management items:
20. Contract facilitation: Prepare documents and collect signatures.
21. Process tracking: Follow up with all parties and track steps.
22. Compliance assurance: Perform quality assurance steps and document review.
23. Task distribution: Assign tasks to vendors on an as-needed basis.
24. Inspection scheduling: Schedule the home inspection and share the report.
25. Communication updates: Send weekly emails to all transaction participants.
26. Answer client questions: Responding to buyer and seller inquiries.
27. Lender check-ins: Staying in regular contact with the mortgage lender.
28. Securing title work: Kick-off the title exam and other title work.
29. Ongoing follow-up: Report on process updates and completed tasks.
Additional Business Growth Tasks
The work needed to keep a real estate sales business running and growing is never-ending.
The responsibilities and functions you can delegate to a real estate assistant are nearly endless and can include the following:
30. Property showings: Help schedule and collect feedback on property showings.
31. Updating MLS listings: Making necessary changes to listing information.
32. Client appreciation: Purchase closing gifts and manage other customer appreciation efforts.
33. Team communications: Coordinate schedules and keep everyone on your team and your office up to date.
34. Research continuing education classes: Review possible continuing education classes for you and others at your brokerage.
35. Schedule your tee-off time: With all the time you save by working with a real estate assistant, you’ll likely be able to get in some golf games.
By effectively delegating the above tasks and many others to a qualified assistant, real estate agents can significantly increase their productivity and focus on building their business.
Now that you see all the tasks a real estate assistant can perform, you’ll likely want to know where you can find one. We know just the place!
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Virtual Assistants in the Philippines
View qualified talent today. Then interview your favorites.
Let AgentUp Help You Hire a Real Estate Assistant
AgentUp can help you hire the perfect real estate assistant for your business.
For the last ten years, we’ve been building and training a team of virtual real estate assistants who fully understand the industry and US market and are incredibly effective workers.
Our Philippines-based team is fluent in English and comfortable handling time zone differences. They can be onboarded with little effort and will start supporting and helping you grow your business almost immediately.
Each of our real estate assistants receives thorough, ongoing technical training and completes a 40-hour class on the US real estate industry and sales process.
Trust that AgentUp will pair you with a part-time or full-time real estate assistant who fits your business.
Let’s Talk Real Estate Assistant Services
AgentUp is committed to ensuring you get the support you need.
To help us do this, we suggest a free, 15-minute telephone consultation, during which we’ll talk through the following:
- Listen to your support needs and help you identify areas for growth
- Identify the best real estate assistant and other possible services that are the best for your needs
- Explain all the costs and help you scale the services so you receive the most for your money
So, get in touch, and let’s talk business growth.
Schedule a free consultation call today!
We Offer More Than Real Estate Assistants
We’re also a full-service real estate marketing company. We provide agents and brokers with the powerful tools they need to sell their professional services and listings, including:
- Real estate photo editing
- Virtual staging
- Virtual tours
- Property websites
- Custom house portraits
- And transaction coordinators
We also offer listing coordination and marketing coordination packages as well.
So, check us out today – Sign up for a free AgentUp account and explore all we offer.
You Can Trust AgentUp
We’re known throughout the global real estate industry as an innovative and trustworthy provider of high-quality yet affordable services and solutions.
- Our website is easy to use, and ordering is quick and simple
- We offer some of the most competitive prices you’ll ever find
- Our customer support is US-based customer support team is available 24/6
Don’t just take our word for it. We’ve been featured in prominent industry publications and podcasts and on major networks such as ABC, CBS, Fox News, USA Today, and others.
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