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More agents are hiring virtual real estate assistants as they recognize their value and business advantages.

Even though many agents see the benefits of working with a virtual real estate assistant, they don’t know how to hire one.

In this article, we’ll show you how to hire a virtual real estate assistant and share with you 4 tips on how to find the right one for your business. 

Before we show you how to hire a real estate assistant, let’s briefly examine the advantages of working with one.

The Advantages of Hiring a Real Estate Assistant

hire virtual real estate assistant

Experienced real estate professionals juggle a multitude of administrative tasks daily. Just think about the time devoted to:

  • Addressing client inquiries
  • Coordinating with mortgage lenders
  • Handling listing inquiries
  • Arranging property showings
  • Maintaining CRM systems

And these are just a fraction of the responsibilities on their plates. Factor in the constant demand for marketing efforts, and the workload can quickly overwhelm.

Enter the real estate administrative assistant, poised to alleviate this burden and allow agents to concentrate on revenue-generating endeavors.

The good news is that engaging a virtual administrative assistant is cost-effective and efficient. It costs less than half of an in-office hire while boasting higher productivity.

Since 2021, two-thirds of businesses have turned to virtual assistants for a multitude of reasons:

1. Enhanced Productivity: Virtual workers are 4.4% more productive with fewer office distractions

2. Time Savings: 50% of leading real estate teams work with virtual real estate assistants, noting the time savings as the main reason. 

3. Cost Efficiency: 70% of businesses report substantial cost savings by working with virtual assistants.

Your virtual assistant is ready to implement your directives and handle the nitty-gritty of your daily tasks and marketing. 

This enables you to dedicate your time to high-impact activities geared toward client acquisition and business expansion.

Communication with your VA is seamless through various channels, such as email, chat, and video conferencing, allowing you to delegate tasks effortlessly at any time.

So, if you’re ready to elevate your real estate business by hiring a virtual real estate assistant, let’s explore the initial steps to kickstart this transformative process.

4 Tips to Hire a Virtual Real Estate Assistant

Bringing on a real estate virtual assistant is a savvy move to propel your business forward without breaking the bank. But before you dive in, consider these 4 simple tips that will help set yourself up for success:

Tip 1: Understand Your Business Processes

hire virtual real estate assistant

Before hiring a VA, take a moment to fine-tune and fully understand your business systems and processes. 

This step will help you pinpoint roadblocks and identify tasks a virtual assistant could overcome.

For example, you’ll want to identify the following:

  • How do you handle routine admin tasks such as answering calls and emails?
  • How much time are you spending on transaction coordination?
  • Is your marketing consistent and high-quality? How could you improve your efforts?
  • What does your lead generation process look like? Is it effective?

You should analyze all the touch points, processes, systems, and tasks in your regular work routine.

Next, you will use the above list to help you create a realistic job description for when you’re ready to hire your real estate assistant.

Tip 2: Craft a Job Description

hire virtual real estate assistant

Once you’ve identified your particular business needs, write a job description detailing the role’s responsibilities, tasks, and desired outcomes. 

Take your time, and include things such as:

  • How many hours does each task take?
  • Can a task be done without your input?
  • What tasks are ongoing?
  • Which items don’t require much supervision?

Make sure to incorporate those tasks you identified in step one to ensure clarity and alignment.

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Virtual Assistants in the Philippines

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Tip 3: Contact AgentUp

real estate assistant

AgentUp will help you hire the perfect virtual real estate assistant.

We prefer a personal approach to help you hire the right real estate assistant. So, we invite you to schedule a free call.  We talk about the following during this consultation:

  • Your specific business needs
  • How many transactions do you average?
  • The state you are in and the structure of your brokerage
  • Our virtual assistant process
  • The costs associated with the above

Additionally, we’ll answer any of your questions and listen to your concerns. 

By getting to know you through the initial consultation, we can better match you with a suitable VA for your needs.

Tip 4: Trial Phase & Then Commit

real estate assistant

Once you’ve selected a candidate, we ask that you work with them on a trial basis. It will take at least a week or two to determine whether they’re a good match for you.

Here are a few things to look for during this phase:

  • Is your VA getting adequate instructions and direction?
  • Do they feel comfortable contacting you with questions?
  • Did you take sufficient time to walk them through your process and workflow?
  • Are they delivering the results you were hoping for?

Look for experience, reliability, and communication skills to ensure a seamless fit for your team.

If you’re not satisfied, we’ll pair you with another VA until we find the one that meets your expectations. 

By applying these tips, you’ll be well on your way to harnessing the power of a virtual assistant to drive your real estate business to new heights.

Hiring a Virtual Real Estate Assistant FAQs

hire virtual real estate assistant

Q. How long does it take to hire a real estate assistant?

A.  Hiring a virtual real estate assistant with AgentUp can be remarkably swift, often taking only a day or two to complete.

After our initial free phone consultation, we will pair you with a pre-screened, qualified candidate who meets the business needs you told us about. The onboarding process is simple and fast, all done through digital platforms, allowing your VA to integrate into your workflow easily. 

Additionally, our virtual assistants have experience in the real estate industry, reducing the time required for training and adaptation.

Q. What if I don’t have enough work to keep my assistant busy?

A. Real estate assistants handle more than just mundane tasks. They can be assigned ongoing marketing projects such as regular social media posts, blogging, website updates, etc. 

Furthermore, their flexible working hours accommodate fluctuating workloads, meaning you don’t have to work the same daily hours. This way, their schedule can adapt to varying business demands. 

Q. How easy is it to manage a virtual assistant?

A. Effectively managing a virtual worker is simpler than you might think. Numerous studies consistently reveal that proficient virtual workers surpass their in-office counterparts in efficiency. AgentUp’s remote workers excel in collaborating across diverse time zones and are fluent in English. 

Directing and supervising a virtual real estate assistant is as straightforward as sending an email, talking across a chat platform, or conducting a quick Zoom meeting. 

You’ll quickly learn that most remote workers excel at task and time management and integrate into your workflow without much fuss. 

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Virtual Assistants in the Philippines

View qualified talent today. Then interview your favorites.

Hire the Perfect Real Estate Assistant With AgentUp

At AgentUp, we’ve built a fantastic crew of virtual real estate assistants and transaction coordinators for over a decade, prepping them to work in the US real estate industry.

AgentUp Real Estate Assistant
AgentUp Real Estate Assistant

Our virtual assistants and coordinators undergo detailed technical training and a solid 40-hour course in real estate fundamentals and marketing. We don’t stop there; we keep them updated with regular training sessions.

What does all this mean for you? Well, our virtual real estate assistants are top-notch, with a deep understanding of the daily workings of most US real estate businesses.

Our assistants aren’t just book-smart; they’ve got real-world experience in real estate marketing, transactions, and administration. Plus, they’re fluent in English and effortlessly handle time-zone juggling.

Ready to kick things off?

Schedule a free call today. Let’s talk about what hiring the perfect virtual real estate assistant looks like for you. 

During our conversation, we’ll explain how the process works, how to onboard your VA, and the costs. Further, we don’t engage in high-pressure sales or other such gimmicks. 

So, talk to us, and let’s work together to increase your efficiency with a virtual worker who will quickly pay for themselves through more transactions. 

Rely on AgentUp for All Your Real Estate Marketing Needs

Not only can we help you hire the right virtual real estate assistant, but we can also cover all of your real estate marketing needs. 

Our marketing solutions are effective, well done, and easy to order. Our turnaround times are also excellent. 

Moreover, our marketing services are AI-enhanced, employing the latest technology to guarantee the best results.

Take a look at all the services we offer, including the following: 

Want the above and more in an easy, all-in-one package? Then check out our marketing coordination service for all your listings. This single-service plan includes photography services, photo editing, virtual staging, floor plans, and more! 

Need immediate photo editing? We also have the AgentUp AI Editing app, which lets you edit your real estate photos in less than 5 minutes. Just scan the QR code and download the app to edit your property photos now!

Don’t delay – get started now!

Sign up for a free AgentUp account and explore marketing solutions to simplify your business life.

Thanks for taking the time to read this article on how to hire a real estate virtual assistant. If you liked this post, take a look at these other related articles:

Gregory Gronbacher

Real Estate Sales Agent / Professional Blogger

Gregory is a real estate sales agent and a state-certified instructor of real estate licensing and law. Originally from New York City, he's called Grand Rapids, Michigan home since 1995.

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